Job Description

Job Title Personnel Administration Clerk
Abbreviation CLKPA
Company MCCI
Department Administration & Compliance
Division Administration
Section HR
Unit
Position Level Clerk
Work Area Plant
Accountability HR Section Manager

Position Structure

Summary of Job Responsibility

The Personnel Administration Clerk has the primary responsibility to assisting Personnel supervisor in execute and implementation general activities in Compensation and Benefit Administration. This position will support create administration operational effectively and efficiency , create improvement Compensation and Benefit Administration program activities and service, practice C & B administration  process and procedure for internal function or external relation

Duties and Responsibilities

  1. Support Personnel Supervisor in Compensation And Benefit administration  (Prepare and  up dating data administration of employee compensation and benefit)
  2. Execute Payroll Data entry and processing in collecting, checking and up dating data of monthly compensation & benefit such as deduction, over time, leave compensation, jamsostek, housing loan, and others subsidy  base on Data of Personnel Compensation and benefit.
  3. Monitoring and checking of employee over time and shift time for over time incentive base on over time calculation system report and over time section report.
  4. Prepare, checking and distribute Compensation Slip/ Pay slip for employee, in order validation of data and suitable deadline of Pay Slip distribution.
  5. Make pay slip report for finance section information base on payroll data processing, in order suitable actual and valid data of compensation.
  6. Prepare and make reconcile payroll base on payroll information system, in order suitable SOP and company policy.
  7. Prepare and execute tax processing and report base on SOP and compensation data, in order suitable government tax regulation and company policy.
  8. Make and prepare payment administration base on SOP and payroll system information, in order suitable company policy of compensation and benefit.
  9. Monitor and Checking Health Assurance cost for Health Assurance Provider in order suitable Total Claims and payment of Assurance. 
  10. Monitor and Up dating Data of Health Claim (Cash Claim) non Health Assurance Provider for payment by Finance Section.
  11. Monitor registration and up dating data Jamsostek
  12. Monitor Administration and Up Dating Data of leave time related compensation base on data of live time information system.
  13. Administration and up dating data member of Pension Program, base on registration data, in order suitable Company Policy.
  14. Monitor and up dating administration and data of subsidy, in order suitable Company Policy and Standard Qualification of Subsidy.
  15. Prepare Data of payroll base on instruction of HRD & OM Section Manager, Personnel Manager or HRD& CB Officer and Personnel Supervisor.
  16. File the documents of pertaining Compensation & Benefit/ payroll matter by filing in line with the existing filing system.
  17. Execute section safety organization and enhance safety activity according to section policy in order to achieve zero accident.
  18. Execute QSHE activity of section in order to achieve Quality, Environmental and Safety target of company.
  19. Execute 5S activity in its charge of section base on standard procedure, in order suitable 5S program in office.
  20. Act as an effective team member in supporting quality, disciplines, decision and practice.
  21. Execute improve atmosphere and environment of work place by cooperating with related persons in order to create active, bright and discipline division.
  22. Maintain intimate communication with other section in order manage division activity smoothly.
  23. Practice of Corporate Compliance in work life and environmental
  24. Perform other task assigned by Personnel Supervisor and Personnel & Security Section Manager

Competency Profile

Required Competency RCL ITJ
General
soft
Behaviour Indicators
Level 1 - Semiskilled Use company’s facilities, time and resources only for jobs needed.
Menggunakan fasilitas kerja, waktu dan sumber daya milik perusahaan hanya untuk kepentingan pekerjaan
Level 1 - Semiskilled Gentle to admit for any mistakes caused by own words and actions.
Berani mengakui kesalahan yang ditimbulkan oleh perkataan serta perbuatan diri sendiri.
Level 1 - Semiskilled Perform the task following the target of time, quality and approved budget
Melakukan pekerjaan sesuai dengan sasaran waktu, kualitas dan biaya yang telah ditetapkan.
Level 1 - Semiskilled Acts in accordance with Standards of Conduct (working hour, compliances manual, rules and regulations including safety regulation to prevent occupational accident.)
Bertindak sesuai dengan Standar Berperilaku (jam kerja, kepatuhan pada pedoman Compliance, aturan dan peraturan, termasuk peraturan keselamatan kerja untuk mencegah terjadinya kecelakaan kerja)
1
3
soft
Behaviour Indicators
Level 1 - Semiskilled Double check the accuracy of accepted data or information to ensure quality of work
Memeriksa ulang keakuratan data atau informasi yang diterima untuk menjamin kualitas kerja.
Level 1 - Semiskilled Focus on new or more precise ways (quality, time, cost, etc) to meet goals set by Superior
Fokus pada cara-cara yang baru atau yang lebih akurat (kualitas, waktu, biaya, dll) untuk memenuhi tujuan-tujuan yang ditetapkan oleh atasan
Level 1 - Semiskilled Shows outcomes against a standard of excellence
Menunjukkan hasil yang melampaui standar keunggulan
Level 1 - Semiskilled Express awareness at waste or inefficiency (abnormality, cost, materials, time etc)
Mengekspresikan kesadaran akan sesuatu yang terbuang percuma atau tidak efisien (ketidakwajaran/abnormalitas, biaya, materi, waktu, dll.)
Level 1 - Semiskilled Tries to do the job well, right, and swiftly to achieve target that has been set by organization
Mencoba melakukan pekerjaannya dengan baik, benar dan cepat untuk mencapai sasaran yang telah ditetapkan oleh organisasi
1
3
soft
Behaviour Indicators
Level 1 - Semiskilled Open and active to give and receive change ideas and improvement
Terbuka dan aktif dalam memberi dan menerima ide perubahan serta perbaikan
Level 1 - Semiskilled Share the latest information to related parties following the level and authority and always talk and act in accordance with fact.
Membagi informasi terkini kepada pihak terkait sesuai jenjang dan kewenangan serta senantiasa berbicara dan bertindak sesuai dengan fakta.
Level 1 - Semiskilled Respect to expressed ideas, suggestions and criticisms.
Menghargai individu ketika menyampaikan ide, saran dan kritik
Level 1 - Semiskilled Asks questions to clarify what is expressed.
Menanyakan untuk mendapatkan kejelasan dari apa yang diungkapkan.
Level 1 - Semiskilled Understands what people say and respond accordingly
Memahami apa yang orang katakan dan memberikan respon yang sesuai dengan apa yang diharapkan (waktu, kualitas, dll).
1
2
soft
Behaviour Indicators
Level 1 - Semiskilled Always shows empathy and support/assist when colleague facing difficult situation
Senantiasa menunjukkan sikap empati dan mendukung / membantu ketika rekan mengalami kesulitan
Level 1 - Semiskilled Genuinely values others input and expertise, is willing to learn from others
Secara tulus menghargai masukan dan keahlian orang lain, berkeinginan belajar dari orang lain
Level 1 - Semiskilled As a member of a team, keeps other team members informed and up to date about the group process, individual actions, or influencing events; share all relevant or useful information
Sebagai seorang anggota tim, menjaga anggota tim lainnya mendapatkan informasi dan perkembangan mengenai proses kelompok, aksi individu atau peristiwa-peristiwa yang mempengaruhinya; membagi semua informasi yang relevan dan berguna
Level 1 - Semiskilled Participates actively as a ‘good team player’, does his/her share of the work and support task of teams
Berperan serta secara aktif sebagai seorang ‘pemain tim yang baik’, melakukan bagian dari pekerjaannya dan mendukung tugas tim
1
3
soft
Behaviour Indicators
Level 1 - Semiskilled Conscious to do changes for improvement
Bersemangat melakukan perubahan untuk perbaikan
Level 1 - Semiskilled Conduct continuous improvement to increase products and services
Melakukan perbaikan berkala dan berkelanjutan untuk peningkatan produk dan jasa pelayanan
Level 1 - Semiskilled Creative in proposing new ideas or doing something new and different within the job area which affects the efficiency and job improvement.
Kreatif menciptakan gagasan baru atau melakukan sesuatu yang baru dan berbeda di dalam area kerja yang berpengaruh pada efisiensi dan perbaikan cara kerja.
1
2
soft
Behaviour Indicators
Level 1 - Semiskilled Try to quickly adapt to any changes
Berusaha untuk cepat beradaptasi dengan perubahan
Level 1 - Semiskilled Steps into co-workers tasks when needed or required.
Turut terlibat dalam tugas-tugas rekan kerja saat dibutuhkan atau diharuskan
Level 1 - Semiskilled Acknowledges that people are entitled to their opinions and accepts that they are different.
Mengakui bahwa orang berhak atas pendapat-pendapat mereka dan menerima bahwa mereka berbeda
Level 1 - Semiskilled Acepts that other people’s points of view are reasonable or valid.
Menerima bahwa titik pandang orang lain masuk akal atau dapat valid
1
3
Managerial
Specific
technical
Behaviour Indicators
Level 3 - Very Skilled Able to create guidance, procedure, and form for managing office facility and equipment.
Mampu menciptaka pedoman, prosedur, dan formulir untuk mengelola fasilitas dan peralatan kantor.
Level 3 - Very Skilled Able to create procedure of scheduling and arrangement
Mampu menciptakan prosedur penjadwalan dan pengaturan
Level 3 - Very Skilled Able to analysis effective flow process of scheduling and arrangement.
Mampu menganalisa alur efektif proses penjadwalan dan pengaturan.
Level 3 - Very Skilled Able to do correspondence in special occasion.
Mampu melakukan korespondensi pada kesempatan khusus.
Level 3 - Very Skilled Able to create guidance and template of correspondence
Mampu menciptakan pedoman dan template korespondensi.
Level 3 - Very Skilled Able to create filing procedure.
Mampu menciptakan prosedur pengarsipan.
Level 3 - Very Skilled Able to create filing system.
Mampu menciptakan sistem pengarsipan.
Level 3 - Very Skilled Able to analysis the need of filing system in organization
Mampu menganalisa kebutuhan sistem pengarsipan dalam organisasi.
Level 2 - Skilled Able to do any task related with office facility and equipment management without supervision.
Mampu melakukan tugas apapun terkait dengan pengelolaan fasilitas dan peralatan kantor tanpa pengawasan.
Level 2 - Skilled Comprehensive Understanding in office facility and equipment to be managed.
Pemahaman menyeluruh fasilitas dan peralatan kantor yang akan dikelola.
Level 2 - Skilled Able to do routine scheduling and arrangement without supervision.
Mampu melakukan penjadwalan dan pengaturan rutin tanpa pengawasan.
Level 2 - Skilled Able to do any type of correspondence (as organization needed).
Mampu melakukan tipe korespondensi apapun (yang diperlukan organisasi).
Level 2 - Skilled Comprehend understanding in type of correspondence
Memahami pengertian tipe korespondensi
Level 2 - Skilled Able to Filing document without supervision.
Mampu mengarsipkan dokumen tanpa pengawasan.
Level 2 - Skilled Comprehensive Understanding in filing system concept including numbering system.
Pemahaman menyeluruh dalam konsep sistem pengarsipan termasuk sistem penomoran.
Level 1 - Semiskilled Able to do simple task related with office facility and equipment management with supervision
Mampu melakukan tugas sederhana terkait dengan pengelolaan fasilitas dan peralatan kantor dengan pengawasan.
Level 1 - Semiskilled Understand procedure for office facility and equipment management
Memahami prosedur untuk pengelolaan fasilitas dan peralatan kantor.
Level 1 - Semiskilled Understand office facility and equipment to be managed
Memahami fasilitas dan peralatan kantor yang akan dikelola.
Level 1 - Semiskilled Able to do routine scheduling and arrangement with supervision.
Mampu melakukan penjadwalan dan pengaturan rutin dengan pengawasan.
Level 1 - Semiskilled Understand scheduling and arrangement procedure
Memahami prosedur penjadwalan dan pengaturan.
Level 1 - Semiskilled Understand the need of scheduling and arrangement in organization
Memahami kebutuhan penjadwalan dan pengaturan dalam organisasi.
Level 1 - Semiskilled Able to do simple correspondence (routine correspondence) with existing template.
Mampu melakukan korespondensi sederhana (korespondensi rutin) dengan template yang ada
Level 1 - Semiskilled Understand type of correspondence.
Memahami tipe korespondensi.
Level 1 - Semiskilled Able to filing document under supervision.
Mampu mengarsipkan dokumen dibawah pengawasan.
Level 1 - Semiskilled Understand filing procedure.
Memahami prosedur pengarsipan.
Level 1 - Semiskilled Understand in filing system concept.
Memahami konsep sistem pengarsipan
3
2
technical
Behaviour Indicators
Level 2 - Skilled Able to understand and analyze the result of compensation & benefit survey
Mampu memahami dan menganalisa hasil dari survey compensation & benefit
Level 2 - Skilled Able to make decisions on application of rewards structures based on observable facts and within the rules of the structure
Mampu membuat keputusan tentang penerapan struktur penghargaan berdasarkan fakta yang dapat diobservasi dan dalam aturan struktur
Level 2 - Skilled Able to analyze every problem appears and categorize it as a basis for suggestion
Mampu melakukan analisa setiap permasalahan yang terjadi dan mampu mengkategorikannya sebagai dasar dalam pemberian saran
Level 2 - Skilled Able to validate a compensation and benefit data
Mampu melakukan validitas data kompensasi & benefit yang didapat
Level 2 - Skilled Understand and able to implement system and policy due to compensation and benefit
Memahami dan dapat menerapkan sistem dan kebijakan kompensasi & benefit
Level 1 - Semiskilled Able to assist Superior in collecting information to support development of rewards structure
Mampu membantu Superior dalam mengumpulkan informasi untuk mendukung pengembangan struktur penghargaan
Level 1 - Semiskilled Able to process data input of compensation & benefit into the existing system
Mampu menjalankan proses input data terkait kompensasi & benefit dalam sistem yang digunakan
Level 1 - Semiskilled Able to conduct a compensation & benefit survey ( external )
Mampu melakukan survey kompensasi & benefit (external)
Level 1 - Semiskilled Able to prepare internal data related to compensation & benefit survey
Mampu menyiapkan data-data terkait survei kompensasi & benefit (internal)
Level 1 - Semiskilled Understand the administration of compensation and benefit which covers PPH 21 calculation and benefit claim which is consist of medical allowance, medical insurance, pension fund, Jamsostek Claim, payable business trip claim, income tax, housing loan, reward claim ( ED, KT, HH, QCC), repatriation claim and other claim
Memahami administrasi kompensasi & benefit yang mencakup: perhitungan pph 21 dan benefit claim yang meliputi medical allowance, medical insurance, pension fund, jamsostek claim, pay slip business trip claim, income tax, housing loan, reward claim (ED, KT, HH, QCC), repatriation claim dan other claim
Level 1 - Semiskilled Understand on remuneration concept
Memahami konsep remuneration
2
1
technical
Behaviour Indicators
Level 1 - Semiskilled Able to make report of TD, including utilization of budget
Mampu membuat laporan TD, termasuk pemanfaatan anggaran
Level 1 - Semiskilled Able to record and up date all data related to LD procedures such as : historical IDP, training report etc
Mampu mencatat dan memperbarui semua data yang terkait dengan prosedur LD seperti: IDP historis, laporan pelatihan, dll
Level 1 - Semiskilled Able to evaluate administration of TD execution, identify the problems and giving solution ideas
Mampu mengevaluasi administrasi pelaksanaan TD, mengidentifikasi masalah dan memberikan ide & solusi
Level 1 - Semiskilled Able to coordinate the administration of TD execution such as making schedule arrangement, preparing all need of TD (information, facilities, training materials etc), coordinating the individual report and controlling TD expenses etc
Mampu mengoordinasikan administrasi pelaksanaan TD seperti membuat pengaturan jadwal, menyiapkan semua kebutuhan TD (informasi, fasilitas, materi pelatihan dll), mengoordinasikan laporan individu dan mengendalikan pengeluaran TD dll.
Level 1 - Semiskilled Understand the concept of adult learning
Memahami konsep pembelajaran
Level 1 - Semiskilled Understand the system and procedure of LD in company
Memahami sistem dan prosedur LD di perusahaan
1
1
technical
Behaviour Indicators
Level 1 - Semiskilled Able to make MPP and R&S execution report
Mampu membuat laporan pelaksanaan MPP dan R&S
Level 1 - Semiskilled Understand procedure and system of HRM such as Performance Management, People Development & training, HR Administration, Reward System, HRIS
Mampu menjalankan prosedur atau sistem kerja sesuai dengan SOP yang telah ditetapkan; Performance Management, People Development & training, HR Administration, Reward System, HRIS)
Level 1 - Semiskilled Able to collect and input selection data as a part of updating employee data
Mampu mengumpulkan dan menginput data hasil seleksi sebagai bagian up-dating data karyawan
Level 1 - Semiskilled Able to coordinate the administration of implementation MPP and R&S such as collecting and make recapitulation of MPP form from the whole section and make a selection of applicant data, arrange plan and schedule of selection, managing internal and institution in relation with selection etc.
Mampu mengkoordinasikan administrasi pelaksanaan MPP dan R&S, seperti mengumpulkan dan merekap MPP form dari seluruh seksi, mengumpulkan dan menyeleksi data pelamar, menyusun rencana dan jadwal seleksi, mengelola pihak internal dan institusi yang terkait dengan seleksi, dsb
Level 1 - Semiskilled Understand company's MPP and R&S policy & procedure
Memahami prosedur MPP dan R&S di perusahaan
1
1
technical
Behaviour Indicators
Level 1 - Semiskilled Collect and up date data related to PMS and CA procedures such as : historical performance and competency record, etc
Mengumpulkan dan memperbaharui data terkait dengan prosedur PMS dan CA seperti: pelaksanaan historikal dan catatan kompetensi, dll
Level 1 - Semiskilled Able to identify and solve the administration problems related to PMS and CA
Mampu mengidentifikasi dan menyelesaikan masalah administrasi berhubungan dengan PMS dan CA
Level 1 - Semiskilled Able to evaluate administration execution of PMS and CA
Mampu mengevaluasi eksekusi administrasi dari PMS dan CA
Level 1 - Semiskilled Able to coordinate the administration of PMS and CA execution such as schedule arrangement of PMS and CA, preparation of all need data, documents and information, etc.
Mampu mengkoordinasi administrasi dari eksekusi PMS dan CA seperti pengaturan jadwal PMS dan CA, persiapan semua data yang dibutuhkan, dokumen dan informasi, dll
Level 1 - Semiskilled Understand the system and procedure of PMS and CA in company
Memahami sistem dan prosedur PMS dan CA dalam perusahaan
1
1