Job Description

Job Title Employment Clerk
Abbreviation CLKEMP
Company MCCI
Department Administration & Compliance
Division Administration
Section HR
Unit
Position Level Clerk
Work Area Plant
Accountability Personnel Ass. Section Manager.

Position Structure

Summary of Job Responsibility

The HR Employment Clerk has the primary responsibility to assisting The HRD & Compensation and benefit Supervisor and Personnel Supervisor in execute and implementation general activities in HR and Personnel Administration. This position will support create administration operational effectively and efficiency , create improvement HR and Personnel Administration program activities and service, practice HR and Personnel administration  process and procedure for internal function or external relation

Duties and Responsibilities

  1. Assist and support HRD Supervisor in plan, budgeting, analyze and manage HR employment activity such as recruitment, selection, placement and job change base on management policy and statement
  2. Assist and support in Recruitment administration and data documentation suitable standard existing administration filling system.
  3. Make letters and documents of Employee contract/ Agreement, suitable Standard of Contract and agreement base on instruction HRD & CB Supervisor and under control of HRD & CB Officer.
  4. Monitor and up dating data of Personnel related placemen or employment, base on current condition and valid data to pass through checking and collecting information from management and employee, in order suitable Personnel data information System and SOP.
  5. Recruitment Plan and Practice  such as ; Collected form of employee request, Make Data Calculation of Recruitment, Plan Recruitment & Selection Activities, Recruitment Budget, Search and Contact Recruitment & Selection Provider, Recruitment Administration, Recruitment Advertising, Contact Applicant) base on Standard Operational Procedure and instruction from HRD & CB Supervisor in order suitable HRD Policy and strategic.
  6. Manage and analysis data bank of applicant or candidate base on Recruitment Information System and SOP, in order suitable recruitment plan, standard competency and HRD management policy.
  7. Arrangement schedule and confirmation of selection team or committee base on user and qualification of employee, in order suitable of standard competency and company target.
  8. Make and design publication or advertising of recruitment base on job requirement and job vacancy, in order suitable recruitment plan and Standard Competency.
  9. Handling and prepare of employee exit permit administration and data for Industrial Relation Specialist, in order suitable SOP and Collective labor Agreement (PKB).
  10. Prepare and distribute Employee Equipment/ attribute (ID card, Costume, Safety equipment) base on employee working condition and placement, in order suitable of Employee’s Standard Facilities or equipment.
  11. Prepare Recruitment and Selection Data or Document base on instruction from Section Manager, HR&CB Supervisor, and HR & CB Officer.
  12. Execute section safety organization and enhance safety activity according to section policy in order to achieve zero accident.
  13. Execute QSHE activity of section in order to achieve Quality, Environmental and Safety target of company.
  14. Execute 5S activity in its charge of section base on standard procedure, in order suitable 5S program in office.
  15. Act as an effective team member in supporting quality, disciplines, decision and practice.
  16. Execute improve atmosphere and environment of work place by cooperating with related persons in order to create active, bright and discipline division.
  17. Maintain intimate communication with other section in order manage division activity smoothly.
  18. Practice of Corporate Compliance in work life and environmental
  19. Perform other task assigned by HRD & CB Supervisor, Personnel Supervisor, HRDOM Section Manager and Personnel & Security Section Manager or request from HRD & CB Officer

Competency Profile

Required Competency RCL ITJ
General
soft
Behaviour Indicators
Level 2 - Skilled Calls on others, who are not personally involved, to get their perspective, background information, experience, etc.
Menghubungi orang lain, yang tidak terlibat secara pribadi, untuk memperoleh pandangan mereka, latar belakang informasi, pengalaman, dll.
Level 2 - Skilled Asks a series of probing questions to get at the root of a situation or a problem or potential opportunity below the surface issues presented
Mengajukan serangkaian pertanyaan yang bersifat menyelidik untuk memperoleh akar dari suatu situasi atau permasalahan atau potensi kesempatan di balik isu-isu yang muncul ke permukaan
Level 2 - Skilled Do not stop with the first answer, finds out why something happened
Tidak berhenti pada jawaban pertama, terus mencari tahu mengapa sesuatu terjadi
Level 2 - Skilled Finds and question those closest to the problem
Mencari dan menanyai mereka yang terdekat dengan masalah
Level 2 - Skilled Gets out to personally investigates the problem or situation, when normally would not do so
Keluar untuk secara pribadi melakukan investigasi masalah atau situasi saat yang lain tidak akan melakukan hal itu
Level 1 - Semiskilled Enthusiasms and actively involve in educative activity
Antusias dan terlibat secara aktif dalam kegiatan pendidikan
Level 1 - Semiskilled Uses visible information or consults others available
Menggunakan informasi yang terlihat atau berkonsultasi dengan sumber daya lain yang tersedia
Level 1 - Semiskilled Asks direct questions (what, why) to the relevant /competent people to get the answer on certain situation
Mengajukan pertanyaan-pertanyaan langsung (apa, mengapa) kepada orang-orang yang relevan/kompeten untuk memperoleh jawaban atas situasi tertentu
2
2
soft
Behaviour Indicators
Level 1 - Semiskilled Use company’s facilities, time and resources only for jobs needed.
Menggunakan fasilitas kerja, waktu dan sumber daya milik perusahaan hanya untuk kepentingan pekerjaan
Level 1 - Semiskilled Gentle to admit for any mistakes caused by own words and actions.
Berani mengakui kesalahan yang ditimbulkan oleh perkataan serta perbuatan diri sendiri.
Level 1 - Semiskilled Perform the task following the target of time, quality and approved budget
Melakukan pekerjaan sesuai dengan sasaran waktu, kualitas dan biaya yang telah ditetapkan.
Level 1 - Semiskilled Acts in accordance with Standards of Conduct (working hour, compliances manual, rules and regulations including safety regulation to prevent occupational accident.)
Bertindak sesuai dengan Standar Berperilaku (jam kerja, kepatuhan pada pedoman Compliance, aturan dan peraturan, termasuk peraturan keselamatan kerja untuk mencegah terjadinya kecelakaan kerja)
1
3
soft
Behaviour Indicators
Level 1 - Semiskilled Double check to ensure quality of work
Memeriksa ulang untuk menjamin kualitas kerja
Level 1 - Semiskilled Double check the accuracy of accepted data or information.
Memeriksa ulang keakuratan data atau informasi yang diterima
Level 1 - Semiskilled Follow quality standard in work execution
Mengikuti standar kualitas dalam melaksanakan pekerjaannya
Level 1 - Semiskilled Follow role and task as regulation (job description, superior instruction)
Menjalankan peran dan tugas sesuai peraturan (deskripsi kerja, instruksi dari atasan)
Level 1 - Semiskilled Make a record for important things (data) which related to work quality
Membuat catatan untuk hal-hal penting (data) yang terkait dengan kualitas kerja
1
3
soft
Behaviour Indicators
Level 1 - Semiskilled Double check the accuracy of accepted data or information to ensure quality of work
Memeriksa ulang keakuratan data atau informasi yang diterima untuk menjamin kualitas kerja.
Level 1 - Semiskilled Focus on new or more precise ways (quality, time, cost, etc) to meet goals set by Superior
Fokus pada cara-cara yang baru atau yang lebih akurat (kualitas, waktu, biaya, dll) untuk memenuhi tujuan-tujuan yang ditetapkan oleh atasan
Level 1 - Semiskilled Shows outcomes against a standard of excellence
Menunjukkan hasil yang melampaui standar keunggulan
Level 1 - Semiskilled Express awareness at waste or inefficiency (abnormality, cost, materials, time etc)
Mengekspresikan kesadaran akan sesuatu yang terbuang percuma atau tidak efisien (ketidakwajaran/abnormalitas, biaya, materi, waktu, dll.)
Level 1 - Semiskilled Tries to do the job well, right, and swiftly to achieve target that has been set by organization
Mencoba melakukan pekerjaannya dengan baik, benar dan cepat untuk mencapai sasaran yang telah ditetapkan oleh organisasi
1
3
soft
Behaviour Indicators
Level 1 - Semiskilled Always shows empathy and support/assist when colleague facing difficult situation
Senantiasa menunjukkan sikap empati dan mendukung / membantu ketika rekan mengalami kesulitan
Level 1 - Semiskilled Genuinely values others input and expertise, is willing to learn from others
Secara tulus menghargai masukan dan keahlian orang lain, berkeinginan belajar dari orang lain
Level 1 - Semiskilled As a member of a team, keeps other team members informed and up to date about the group process, individual actions, or influencing events; share all relevant or useful information
Sebagai seorang anggota tim, menjaga anggota tim lainnya mendapatkan informasi dan perkembangan mengenai proses kelompok, aksi individu atau peristiwa-peristiwa yang mempengaruhinya; membagi semua informasi yang relevan dan berguna
Level 1 - Semiskilled Participates actively as a ‘good team player’, does his/her share of the work and support task of teams
Berperan serta secara aktif sebagai seorang ‘pemain tim yang baik’, melakukan bagian dari pekerjaannya dan mendukung tugas tim
1
3
soft
Behaviour Indicators
Level 1 - Semiskilled Steps into co-workers' tasks when needed or required.
Turut terlibat dalam tugas-tugas rekan kerja saat dibutuhkan atau diharuskan
Level 1 - Semiskilled Acknowledges that people are entitled to their opinions, and accepts that they are different
Mengakui bahwa orang berhak atas pendapat-pendapat mereka dan menerima bahwa mereka berbeda
Level 1 - Semiskilled Accepts that other people's points of view are reasonable or valid
Menerima bahwa titik pandang orang lain masuk akal atau dapat valid
1
3
soft
Behaviour Indicators
Level 1 - Semiskilled Recognizes and acts upon present opportunities, overcomes obstacles to address present problems quickly and effectively
Mengenali dan bertindak atas kesempatan yang ada saat ini, mengatasi halangan untuk menyelesaikan masalah saat ini secara cepat dan efektif
1
2
soft
Behaviour Indicators
Level 1 - Semiskilled Conscious to do changes for improvement
Bersemangat melakukan perubahan untuk perbaikan
Level 1 - Semiskilled Conduct continuous improvement to increase products and services
Melakukan perbaikan berkala dan berkelanjutan untuk peningkatan produk dan jasa pelayanan
Level 1 - Semiskilled Creative in proposing new ideas or doing something new and different within the job area which affects the efficiency and job improvement.
Kreatif menciptakan gagasan baru atau melakukan sesuatu yang baru dan berbeda di dalam area kerja yang berpengaruh pada efisiensi dan perbaikan cara kerja.
1
2
Managerial
Specific
technical
Behaviour Indicators
Level 2 - Skilled Able to do any task related with office facility and equipment management without supervision.
Mampu melakukan tugas apapun terkait dengan pengelolaan fasilitas dan peralatan kantor tanpa pengawasan.
Level 2 - Skilled Comprehensive Understanding in office facility and equipment to be managed.
Pemahaman menyeluruh fasilitas dan peralatan kantor yang akan dikelola.
Level 2 - Skilled Able to do routine scheduling and arrangement without supervision.
Mampu melakukan penjadwalan dan pengaturan rutin tanpa pengawasan.
Level 2 - Skilled Able to do any type of correspondence (as organization needed).
Mampu melakukan tipe korespondensi apapun (yang diperlukan organisasi).
Level 2 - Skilled Comprehend understanding in type of correspondence
Memahami pengertian tipe korespondensi
Level 2 - Skilled Able to Filing document without supervision.
Mampu mengarsipkan dokumen tanpa pengawasan.
Level 2 - Skilled Comprehensive Understanding in filing system concept including numbering system.
Pemahaman menyeluruh dalam konsep sistem pengarsipan termasuk sistem penomoran.
Level 1 - Semiskilled Able to do simple task related with office facility and equipment management with supervision
Mampu melakukan tugas sederhana terkait dengan pengelolaan fasilitas dan peralatan kantor dengan pengawasan.
Level 1 - Semiskilled Understand procedure for office facility and equipment management
Memahami prosedur untuk pengelolaan fasilitas dan peralatan kantor.
Level 1 - Semiskilled Understand office facility and equipment to be managed
Memahami fasilitas dan peralatan kantor yang akan dikelola.
Level 1 - Semiskilled Able to do routine scheduling and arrangement with supervision.
Mampu melakukan penjadwalan dan pengaturan rutin dengan pengawasan.
Level 1 - Semiskilled Understand scheduling and arrangement procedure
Memahami prosedur penjadwalan dan pengaturan.
Level 1 - Semiskilled Understand the need of scheduling and arrangement in organization
Memahami kebutuhan penjadwalan dan pengaturan dalam organisasi.
Level 1 - Semiskilled Able to do simple correspondence (routine correspondence) with existing template.
Mampu melakukan korespondensi sederhana (korespondensi rutin) dengan template yang ada
Level 1 - Semiskilled Understand type of correspondence.
Memahami tipe korespondensi.
Level 1 - Semiskilled Able to filing document under supervision.
Mampu mengarsipkan dokumen dibawah pengawasan.
Level 1 - Semiskilled Understand filing procedure.
Memahami prosedur pengarsipan.
Level 1 - Semiskilled Understand in filing system concept.
Memahami konsep sistem pengarsipan
2
3
technical
Behaviour Indicators
Level 1 - Semiskilled Able to assist Superior in collecting information to support development of rewards structure
Mampu membantu Superior dalam mengumpulkan informasi untuk mendukung pengembangan struktur penghargaan
Level 1 - Semiskilled Able to process data input of compensation & benefit into the existing system
Mampu menjalankan proses input data terkait kompensasi & benefit dalam sistem yang digunakan
Level 1 - Semiskilled Able to conduct a compensation & benefit survey ( external )
Mampu melakukan survey kompensasi & benefit (external)
Level 1 - Semiskilled Able to prepare internal data related to compensation & benefit survey
Mampu menyiapkan data-data terkait survei kompensasi & benefit (internal)
Level 1 - Semiskilled Understand the administration of compensation and benefit which covers PPH 21 calculation and benefit claim which is consist of medical allowance, medical insurance, pension fund, Jamsostek Claim, payable business trip claim, income tax, housing loan, reward claim ( ED, KT, HH, QCC), repatriation claim and other claim
Memahami administrasi kompensasi & benefit yang mencakup: perhitungan pph 21 dan benefit claim yang meliputi medical allowance, medical insurance, pension fund, jamsostek claim, pay slip business trip claim, income tax, housing loan, reward claim (ED, KT, HH, QCC), repatriation claim dan other claim
Level 1 - Semiskilled Understand on remuneration concept
Memahami konsep remuneration
1
1
technical
Behaviour Indicators
Level 1 - Semiskilled Able to make MPP and R&S execution report
Mampu membuat laporan pelaksanaan MPP dan R&S
Level 1 - Semiskilled Understand procedure and system of HRM such as Performance Management, People Development & training, HR Administration, Reward System, HRIS
Mampu menjalankan prosedur atau sistem kerja sesuai dengan SOP yang telah ditetapkan; Performance Management, People Development & training, HR Administration, Reward System, HRIS)
Level 1 - Semiskilled Able to collect and input selection data as a part of updating employee data
Mampu mengumpulkan dan menginput data hasil seleksi sebagai bagian up-dating data karyawan
Level 1 - Semiskilled Able to coordinate the administration of implementation MPP and R&S such as collecting and make recapitulation of MPP form from the whole section and make a selection of applicant data, arrange plan and schedule of selection, managing internal and institution in relation with selection etc.
Mampu mengkoordinasikan administrasi pelaksanaan MPP dan R&S, seperti mengumpulkan dan merekap MPP form dari seluruh seksi, mengumpulkan dan menyeleksi data pelamar, menyusun rencana dan jadwal seleksi, mengelola pihak internal dan institusi yang terkait dengan seleksi, dsb
Level 1 - Semiskilled Understand company's MPP and R&S policy & procedure
Memahami prosedur MPP dan R&S di perusahaan
1
3
technical
Behaviour Indicators
Level 1 - Semiskilled Collect and up date data related to PMS and CA procedures such as : historical performance and competency record, etc
Mengumpulkan dan memperbaharui data terkait dengan prosedur PMS dan CA seperti: pelaksanaan historikal dan catatan kompetensi, dll
Level 1 - Semiskilled Able to identify and solve the administration problems related to PMS and CA
Mampu mengidentifikasi dan menyelesaikan masalah administrasi berhubungan dengan PMS dan CA
Level 1 - Semiskilled Able to evaluate administration execution of PMS and CA
Mampu mengevaluasi eksekusi administrasi dari PMS dan CA
Level 1 - Semiskilled Able to coordinate the administration of PMS and CA execution such as schedule arrangement of PMS and CA, preparation of all need data, documents and information, etc.
Mampu mengkoordinasi administrasi dari eksekusi PMS dan CA seperti pengaturan jadwal PMS dan CA, persiapan semua data yang dibutuhkan, dokumen dan informasi, dll
Level 1 - Semiskilled Understand the system and procedure of PMS and CA in company
Memahami sistem dan prosedur PMS dan CA dalam perusahaan
1
2
technical
Behaviour Indicators
Level 1 - Semiskilled Able to make program report of TD, including utilization of budget
Mampu membuat laporan program TD, termasuk pemanfaatan anggaran
Level 1 - Semiskilled Collect and up date data related to TD procedures such as : historical IDP, training report etc
Mengumpulkan dan memperbaharui data terkait dengan prosedur TD seperti : sejarah IDP, laporan pelatihan, dll
Level 1 - Semiskilled Able to identify and solve the administration problems related to TD
Mampu mengidentifikasikan dan menyelesaikan masalah administrasi terkait dengan TD
Level 1 - Semiskilled Able to evaluate administration of TD execution
Mampu mengevaluasi pelaksanaan administrasi TD
Level 1 - Semiskilled Able to coordinate the administration of TD execution such as making schedule arrangement, preparing all need of TD (information, facilities, training materials etc), coordinating the individual report and controlling TD expenses etc
Mampu menyelaraskan pelaksanaan administrasi TD seperti mengatur jadwal, menyiapkan segala kebutuhan TD (informasi, fasilitas, materi pelatihan, dll), menyelaraskan laporan individu dan mengontrol biaya TD, dll
Level 1 - Semiskilled Understand the system and procedure of TD in company
Memahami sistem dan prosedur TD di perusahaan
1
2